| |
Constitution Thunder United Metro
Futbol Club
ARTICLE I: NAME The name of the organization shall be the Thunder United Metro Futbol Club
(Thunder United Metro FC). The Association shall be established as a non-profit,
unincorporated association and an IRS 501 c 3 organization. ARTICLE II PURPOSE
- The purpose of the Thunder United Metro FC is to organize teams and promote
the development of the youth soccer players up to and including those nineteen
years of age; to encourage good sportsmanship and fair play of all the
participants therein.
- This Association achieves its purpose by (1) organizing and supporting teams
so that soccer is made available to youth of all ages; (2) encouraging the
development and practice of good sportsmanship; (3) developing the principles
of fair play; (4) building good character; (5) promoting the growth of soccer;
(6) instructing, training and educating players, coaches, and referees to develop
and improve their capabilities.
- In no event shall the income or property of the Thunder United Metro FC
incur to the benefit of any private individual.
ARTICLE III BOUNDARIES The area served by Thunder United Metro FC includes but is not limited to the
communities served by the following school districts in the state of Ohio, within the
counties of Butler, Clinton and Warren: Carlisle, Clinton Massie, Franklin, Lebanon,
Mason, Middletown, Monroe, Springboro, Little Miami and Waynesville. The Association shall not exclude youth from districts not listed in section III A or
youth attending parochial schools, or participating in home schooling. The boundaries
are imposed solely by convenient access to practice and game facilities, not by rigid
geographic boundaries or rules of affiliation with the aforementioned school districts. ARTICLE IV AFFILIATION This Association shall be affiliated with the Leagues within the Ohio South Youth
Soccer Association. This would include CUSL, MVYSA, TCYSA, MOSSL and any
regional leagues the teams wish to participate, and through such affiliation shall be
affiliated with the USYSA and US Soccer. ARTICLE V MEMBERS
- Membership in the Thunder United Metro Futbol Club shall consist of properly
constituted youth soccer teams. All teams must submit a written application for
membership. The Board of Directors must approve, by a majority vote, all applications.
- Membership cost for this Association shall be based on the cost of participation
in the OSYSA league play, plus the additional cost of tournaments, training and
other reasonable costs incurred by the Association. All annual membership
fees shall be due and payable before the first scheduled league game.
Members must follow Ohio South and CUSL rules to maintain membership.
- The head coach of each team in the Association shall retain autonomy over
selection and retention of players and assistant coaches.
- All members will adhere to the constitution and rules of OSYSA in all matters
pertaining to interstate, Regional, National and International competition,
or in other competitions sponsored by OSYSA and or USYSA.
ARTICLE VI BOARD OF DIRECTORS Management
- The responsibility for management of this Association shall reside in a
Board of Directors. The Board of Directors shall consist of a minimum of
five members and maximum of eight.
- The base unit of the Association government shall be the Board of Directors,
which shall be the trustees of Thunder United Metro FC.
- The Board of Directors will receive no compensation for the Association
aside from reimbursement for real and reasonable expenses directly related
to Association activities.
- The Board of Directors shall meet 4 times annually. April, July, Nov. and Dec.
- The Association shall hold elections to the Board at the Dec. meeting each year.
All Board of Directors are elected officers with the exception of the Executive Director.
The Executive Director position is a paid position hired by the Board of Directors
and is a non voting member of the board.
- All Board of Director positions are 3 year terms. Nominations must be sent
to the board of directors prior to the Nov. meeting.
- Board of Director meetings are open to all coaches and parents within the club.
- The Board of Directors will be elected at the Dec. meeting by a majority vote of
club members present. Each team’s head coach is considered the club member.
- Each team within the club will have one vote at the elections to be made by the
coach or assigned representative of the team.
- Persons interested in attending a board meeting, who are not associated
with TUMFC are required to request permission from the president of the
association to attend meetings.
- The board will consist of the Executive Director (Non Voting Position) President,
Vice President, Treasurer, Secretary, Coordinator, Trustee #1, Trustee #2
Removal from Office:
- Any Board of Director can be removed for due cause by the affirmative vote
of three fourth of the members of the Board of Directors at a meeting duly
called for that purpose.
- The BOD may adopt rules and regulations consistent with this constitution;
promulgate and enforce rules governing the activities of the association,
and appointing standing committees of the Association.
- The BOD may appoint standing committees and special committee chair persons.
The chairperson will appoint the necessary members of all committees subject
to the approval of the BOD. All standing and Special committee members will
have one vote in their committee. All questions will be decided by a majority
vote of the committee.
- The BOD may initiate sanctions against any member of the Association for
due cause. Such sanctions must be approved by two-thirds of the BOD at
a regular or special meeting of the bord.
- The BOD will establish the annual registration fees for the registration for
leagues and Associations and approve the budget and expenditures
of the Association.
- The BOD will establish the annual registration fees for the registration
for leagues and Associations and approve the budget and expenditures
of the Association.
- The officers on the BOD will be President, VP, Secretary and Treasurer.
- The BOD upon a majority vote of its members may hire employees to operate
specific functions of the association. All employees shall report to the president
and the president shall be responsible to the BOD for the Operation of the
association. The BOD may enter into an employment contract with any
employee. Any employment is subject to the terms of an employment
agreement and State and Federal law may be terminated by the BOD.
Officers
- The President shall be a member of all standing committees and have full
voting rights on those committees.
- The President of the Association shall preside at all Board Meetings,
General Meetings and the annual General Meeting, excluding elections.
The President shall oversee all association activities. All committee chairpersons
will be responsible to the President for the performance of their duties.
- The Executive Director shall have the primary responsibility of planning for
the long term growth and Development of Thunder United Metro FC.
- The President and/or Treasurer shall approve all invoices against the Association.
The President and/or Treasurer can sign checks.
- The Treasurer shall supply Quarterly statements of Bank Account and report
of all transactions.
- The Executive Director Shall be responsible for the daily operation of the
club including the scheduling of fields and Referees.
- The President shall prepare an annual report to be presented at the annual
general meeting.
- In absence of the president, the VP shall assume the duties of the President.
- The Secretary shall record the minutes of all board meetings and all general
meetings and the annual general meeting, attend to all correspondence and
keep the non-financial records of the Association.
- The Treasurer shall receive and safely keep all monies including membership
and registration fees, and has charge of all money of the Association except
as noted in point 4 above. The Treasurer shall keep detailed accounts of
income and expenditures of the association and present a Treasurer’s report
at each board meeting. The Treasurer’s records shall be maintained on a
fiscal year consistent with the fiscal year established with the IRS.
- Any member of the BOD that has 3 consecutive unexcused absences from
scheduled BOD meetings may have their position declared vacant by a
¾ vote of the BOD.
Liability Board members and members of the association shall not be personally liable
for any legal or financial action taken against either Thunder United Metro FC,
the Board of Directors or its coaches or members as long as they have acted in
good faith and in the best interest of the Association and are not guilty of
negligence or misconduct. ARTICLE VII MEETINGS All meetings of the general membership shall be called by the president.
Members shall be given two weeks’ notice of the meeting. To conduct business,
a quorum must be present (a majority of the voting members of this Association
constitutes a quorum) The meeting shall follow this procedure.
- Call to order
- Reporting of the minutes
- Financial Report
- Reporting of Communications
- Report of Standing Committees
- Report of Special Committees
- Old Business
- New Business
- Adjournment
ARTICLE VIII AMENDMENTS
- The Board of Directors may propose with 2/3 of those members present
and voting approval, amendments to the constitution. Such recommended
changes to the constitution will be voted on by the Board of Directors at the
next meeting (general or annual).
- This constitution may be amended by the vote of 2/3 of the board of directors
present at a meeting provided written notice has been given to the members
of such proposed changes at least four weeks prior to the meeting date.
Petitions for amendments may be submitted by the general membership to
the board of directors. The proposed amendments must be submitted to the
board 60 days prior to any meeting. Petitions for amendments/repeals
must be signed by the sponsors. Such amendments properly submitted
must be presented for a vote by the Board of Directors.
ARTICLE IX STANDING COMMITTEES
- The Board of Directors will establish the following permanent committees.
a. Finance b. Coach and Player Development
- The BOD will appoint the chairpersons of the committees listed above.
The term of the chairperson for each committee will be from Sept. 1 to Aug. 31.
a. The Finance committee will have the responsibility for preparing and
submitting the annual budget for the Thunder United Metro FC and tracking
performance against the approved budget.
b. The coach and player development committee will have the responsibility
to promote, train, instruct, educate and license all interested individuals.
ARTICLE X BANK ACCOUNTS A checking account shall be opened in the name of Thunder United Metro FC.
Funds deposited into the account shall be withdrawn only by checks signed as
provided for in Article VII. A savings account, savings certificates or other interest
bearing instruments, may be authorized by the BOD in the name of Thunder United
Metro FC. Withdrawals from these accounts are to be deposited in the checking account
for disbursement. All payments made by the Association are to be made by check. ARTICLE XI GENERAL MEETINGS The president of the Association must call at least one meeting of the entire
membership during the year which must be the Annual General Meeting. ARTICLE XII COMPLIANCE WITH
OSYSA REPORTING REQUIREMENTS In accordance with OSYSA requirements, Thunder United FC shall file a
copy of the approved constitution and amendments with OSYSA. ARTICLE XIII SEASONAL YEAR The seasonal year for Thunder United shall be Aug. 1st to July 31st the following year. ARTICLE XIV A three fourths vote of the BOD is required to dissolve and end this Association.
In that event, the assets of the club will be transferred to worthy non-profit
organizations within Warren County. ARTICLE XV MEMBER DISPUTES LITIGATION PROHIBITION As a condition of membership in the Thunder United Metro FC, all registered
players, parents, coaches, administrators, officers and officials or their agents
agree to accept and comply with the OSYSA procedure for handling and
resolving grievances, disputes, problems and/or appeals. ARTICLE XVI SUSPENSIONS-PENALTIES As a condition of membership in Thunder United Metro FC, all registered players,
parents, coaches, administrators, officers and officials or their agents agree to
enforce any and all suspensions and/or penalties imposed on a player, coach or
official provided the suspension or penalty was issued in accordance with the
constitution and rules established by OSYSA. ARTICLE XVII EXECUTIVE DIRECTOR The BOD may employ an executive director to administer the day to
day business and responsibilities of the Association. ARTICLE XVIII ADOPTION OF CONSTITUTION Adoption of this constitution requires unanimous approval of the BOD. TUMFC serves the Cincinnati Dayton, Ohio area including Lebanon,
Mason, Monroe, Middletown, Franklin, Springboro, Trenton, Hamilton,
Fairfield, West Chester, Liberty Township, Waynesville, Madison,
Loveland, Milford, Wilmington, Morrow, Miamisburg, Centerville,
including Butler, Warren, Hamilton, Clermont, Preble, Clinton
and Greene County. BACK to TOP |
